Our Health and Safety Policy


Please take some time to read through our Health and Safety Policy as this contains important information about our and your responsibilities to ensure we learn and work in a safe environment.

Health and Safety Policy Statement:

It is the policy of Global Skills Training Ltd to conduct its operations in such a manner as to ensure the health, safety and welfare of all its employees, clients, learners, others working on its premises and the general public. The company will ensure, so far as is reasonably practicable, that its equipment and premises provide a healthy and safe working environment for both its staff and for learners.

We are committed to all learners (including vulnerable persons) learning in a safe and healthy environment. To ensure this, Global Skills will carry out health and safety assessments, inspections and audits of our client employer’s premises and workplaces and work with our clients to create a Development Action Plan, which will be monitored by appropriate staff of Global Skills.

Global Skills commits itself to implementing the Health & Safety At Work Act (1974) and any future national or EU Health and Safety legislation. This policy will be kept under continual review. Formal amendment will be conducted annually or as necessary to reflect changes in company policy or national or EU law.

Our statement of general policy is:

▪ To provide adequate control of the health and safety risks arising from our work activities
▪ To consult with our employees and learners on matters affecting their health
▪ To provide and maintain safe workplace and equipment
▪ To ensure safe handling and use of substances
▪ To provide information, instruction and supervision for employees and our learners
▪ To ensure all employees are competent to do their tasks and give them adequate training
▪ To prevent accidents and cases of work-related ill health
▪ To maintain safe and healthy working conditions and
▪ To review and revise this policy as necessary at regular intervals

Management of Health & Safety

Policy Commitment:
Global Skills commits itself to implementing the Health & Safety at Work Act etc. 1974 and will provide the resources, and actively seek the co-operation of all employees, clients, learners, and external education and training personnel, to meet this commitment.

Staff Responsibilities:

I. Global Skills’ Director:

The overall responsibility for ensuring that the Company carries out its statutory obligations lies with the Director. The staff team has the remit to act as the group responsible for Health and Safety actions and issues within the company.

In the context of Health & Safety, the terms of reference of the Management Team shall be:
(a) To monitor the Health & Safety planning process.
(b) To keep under review the company’s organisation and procedures in all matters affecting the safety and health of employees, learners and their employers, and other persons who have a lawful entitlement to the company’s protection in health and safety matters.
(c) To agree and propose such Safety Policy Statements as are necessary, to review these from time to time and propose amendments as required.
(d) To receive reports and recommendations on the following:
(i) Accident Records
(ii) Potential and actual hazards to safety either reported or seen on company premises or on premises to which learners have been directed for purposes of training and work     
     experience. Action taken, or needing to be taken, to eliminate these hazards must be reported in accordance with Company procedures.
(iii) The state of safety training for employees and learners
(iv) The operation of the Company’s policies and procedures in the health and safety field both on Company premises and at clients’/learners’ place(s) of work.
(v) To be informed on safety and health matters and to identify safety hazards to which Company employees and learners might be exposed as a consequence of the Company’s
(vi) To keep under review the Health and Safety statements in the Company’s Employer Agreements and recommend any changes needed
(vii) To keep under review the content of the Company’s H&S documentation used by staff in their evaluation of safety and health standards at work premises and propose     
        amendments as necessary.
(viii) To keep under review the Company’s policy on protective clothing and make recommendations as necessary.

II. H&S Officer:

The H&S Officer has responsibility for maintaining the required standards of Health, Safety and Welfare. The responsibility encompasses ensuring consistent operation of the health and safety management system, to lower overall risk and a consequent reduction in injuries and ill health and the key elements of the key management system elements of:
▪ policy;
▪ organising;
▪ planning and implementation;
▪ measuring performance; and
▪ audit and review.
This is exercised by ensuring that all staff and learners are aware of their personal
Responsibilities and that they are given the necessary information and training for carrying them out. These responsibilities extend to anyone affected by the Company’s activities including contractors, members of the public, visitors etc. They are to implement the policy by:
(i) Having adequate knowledge and observing the requirements of the Health and Safety at Work Act 1974, relevant regulations, Approved Codes of Practice and all other relevant
(ii) Ensuring adequate resources are made available to provide safe systems of work as a matter of priority.
(iii) Promoting greater Health and Safety awareness amongst subordinates by example and by ensuring that only experienced staff supervise training activities.
(iv) Insisting that all staff observe safe working practices with particular reference to safety instructions.
(v) Monitoring Health and Safety standards during routine visits to employer’s workplaces (and those of Global Skills Training Ltd) and reviewing health & safety
(vi) Advising the Management Team and all staff of good practices, training requirements and the standards required, to manage the implementation of Health and Safety efficiently.
(vii) Liaising closely with all appropriate authorities to implement and maintain Health and Safety requirements.
(viii) Investigating reportable injuries and incidents and advising on lessons to be learnt while liaising with authorities such as the Skills Funding Agency and the HSE.
(ix) Ensuring that COSHH and risk assessments are reviewed regularly and monitoring the effectiveness of safety management.
(x) Conducting safety inspections of company premises according to risk category.
(xi) Advising staff, learners and their employers, and visitors as to the appropriate action to be taken to comply with the relevant regulations including:
▪ Dust and Fume Control;
▪ Manual Handling, Good Housekeeping;
▪ Electricity at Work, Fire Prevention;
▪ First Aid at Work, Display Screen Equipment (DSE);
▪ Environmental (Working Conditions);
▪ Accident Reporting in Accordance with RIDDOR, COSHH Assessment; and
▪ Risk Assessment as appropriate

III. Training Staff:

Training Staff (i.e. Assessors/Trainers, IQA’s and Tutors) are responsible for the Health and Safety and the implementation of this policy throughout their areas of responsibility. They achieve this by:
(a) Having adequate knowledge of the requirements of the Health and Safety at Work Act 1974, relevant regulations, Approved Codes of Practice and any other legislation applicable        to their areas of responsibility.
(b) Carrying out safety inspections of their areas of responsibility. For instance, for assessors this will include appropriate Health & Safety checks of learners’ workplaces (see     
      Company Procedures) or for course tutors the inspection of training rooms to ensure that they are safe and fit for purpose.
(c) Carrying out Risk Assessments of their areas of responsibility.
(d) Dealing promptly with any Health and Safety matters and reporting those which they cannot resolve themselves.
(e) Reporting any injuries, accidents or dangerous occurrences requiring action under RIDDOR to the relevant Health and Safety Adviser for further investigation and collation of
(f) Ensuring that all equipment in their areas of responsibility is in a good safe working condition, removing from use any equipment that is not, and reporting suspected defects to     
      the H&S Officer. Recording of periodic equipment checks is the responsibility of the H&S Officer.
(g) Monitoring working practices and ensuring that they, and their learners, are fully aware of any hazards related to work in hand.
(h) Ensuring that all learners, visitors and contractors in the area of responsibility are aware of, and abide by, Global Skills’ Health and Safety Policy and are made aware of likely
      hazards in their area of work.
(i) Ensuring that visitors and contractors in their areas of responsibility are supervised and advised as appropriate. The H&S Officer is responsible for ensuring that periodic Health
     and Safety related tasks are undertaken in a timely manner, and are recorded as having been completed. The tasks themselves, which will include regular inspections of premises;
     file audits; annual updates of policy; fire drill; maintenance of fire extinguishers and testing of portable electrical equipment, will be undertaken by a variety of staff according to
     the experience level required.

IV. Non-training Staff:

All other staff have the following responsibilities:
(a) Reading and complying with the Company’s Health and Safety Policy.
(b) Using the correct aids and materials for the job in hand, making full use of safety equipment, devices or procedures.
(c) Reporting to the Director any defects in machines, equipment or fittings.
(d) Not attempting to repair any equipment, especially mechanical or electrical, themselves.
(e) Developing a personal concern for Health and Safety of themselves, or for others, in their acts or omissions.
(f) Informing their line manager if they have any doubt about their ability to carry out any work without unnecessary risk.
(g) Conforming to all Health and Safety Regulations and seeking advice if the Regulations are not known to them.
(h) Reporting all accidents, dangerous occurrences or near misses to their line manager immediately after first aid, if required, has been administered.

V. Learners:

Global Skill’s learners are to help implement the Company’s Health and Safety Policy by:
(a) Reading and complying with the written Policy and any other Company procedures, e.g. Fire and First Aid instruction.
(b) Complying with routine Health and Safety instructions given by their supervisor or instructor, in verbal or written form.
(c) Working in a safe manner and avoiding placing themselves or others at unnecessary risk by only operating equipment for which they have received adequate training.
(d) Using the correct tool and equipment for the job in hand, and using the safety equipment and clothing supplied as directed by their supervisor, avoiding improvisation
(e) Reporting to their supervisor suspected failings in tools, safety equipment or instruction.
(f) Knowing the location of the nearest first-aider and the actions to be taken in the event of injury, fire or security alerts. The Company will take all reasonable steps to ensure the
     Health and Safety of all learners. To this end Global Skills commits itself to the following:
(a) No learner shall be signed up until the company’s representative is satisfied that the safety arrangements at their place of work conform to reasonable Health and Safety at Work
      Standards. H&S Checklists to determine this standard shall be used by the Company’s representative.
(b) If any doubt exists as to whether or not the required safety standards are being met the Contracts Manager shall be consulted for guidance.
(c) No learner shall be placed with an employer until the Company’s employer agreement has been signed.
(d) Confirmation that the employer has Public Liability insurance in place. 

VI. Accident Investigation:

Global Skills shall ensure that accidents and occupational diseases suffered by learners will be investigated. Any non-accidental occurrence resulting in an injury to a learner should also be investigated and appropriate procedures implemented and followed.

VII. Accident Reporting:

Reporting to the appropriate enforcing authority shall be in accordance with the statutory “Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995” or any regulations dealing with notification of accidents or diseases which may replace or supplement these regulations. The Company shall inform the appropriate authority (such as the Skills Funding Agency) as follows:
(a) Immediately: – of any death or injury to, or disease of, a learner on a training initiative, if the death, injury, or disease, falls within the scope of the statutory ‘Notification’ regulations
(b) As soon as possible: – of any other accident resulting in a learner suffering an over 3-day injury (inclusive of weekend days), or which results in any loss of physical or mental
      faculty, including disfigurement. In addition, of any occupational disease (whether or not a prescribed industrial disease) contracted by the learner whilst participating in the                  scheme.

VIII. Visitors:

Visitors to the Company should implement the policy by:
(a) Complying with Health and Safety instructions given by their escort or displayed on the premises.
(b) Using safety equipment and clothing provided for their protection.
(c) Behaving in such a manner so as to avoid placing themselves or others at unnecessary risk.
(d) Ensuring that they are aware of all first aid, fire or security procedures within the Company.

IX. Job Descriptions:

Responsibility for Health and Safety is written into all job descriptions.

X. Company Insurance:

The Company will maintain an appropriate level of Employer Liability and Public Liability insurance to its current business activities. In addition, insurance policies to cover Property Damage, Professional Liability and Product Liability and other policies as considered necessary will be maintained.
⁜ Safety Policies and Risk Assessments
⁜ Employer’s Health and Safety Policy
The work place Health and Safety Policy should be made available to learners and a copy supplied as required.

Risk Assessments

a) In accordance with the Management of Health and Safety at Work Regulations 1999 and the Young Persons (Health and Safety) Regulations 1997 Global Skills will undertake
Assessments of the workplace taking into account the work activities and working environment. The assessment should identify particular groups at risk through a specific
Assessment and take specific account of the risk to learners who come within the definition of Children and Vulnerable Adults, and those with special training needs. Global
    Skills will safeguard and actively promote the welfare of children aged 16 – 18 and vulnerable adults, and 
specifically ensure that arrangements are in place to minimise risks, to     
    take all appropriate 
actions to address concerns, actively promoting the concept of the ‘safe learner’. All Risk Assessments are recorded in writing and maintained by the
    administrative section and the 
Company’s Head Office.
b) The H&S Officer will ensure that a review of Risk Assessments is undertaken annually or before if required. Where there is a change of circumstances, i.e. change in working
identification of a new hazard, a further assessment is undertaken and records amended.
c) All Employers are required to have undertaken a Risk Assessment, where there are more than 5 employees a written assessment is required. Global Skills’ representative will to
    record on 
the HASPS Form whether or not this has been undertaken. The effective management of Health and Safety at the Employer’s premises is assessed by the Company’s     
    representative through 
the use of the HASPS Form and discussed with the appropriate person.

Protective Clothing

a) The Company will issue protective clothing to employees, learners and invited visitors as appropriate in their particular circumstances. The scope and nature of these issues are
under review by the Risk Assessment.
b) The Company ensures that suitable Personal Protective Equipment (PPE) is issued free of charge to each participant who may be exposed to any risk at work, provided it is
    required in 
accordance with legislation or good working practice. Where an Employer provides special equipment for their employees the Company’s representative will confirm
    that this has also 
been issued to the learner. The learner should ensure that full use is made of the PPE provided and report to their supervisor any loss or defect to the equipment.

Staff Competencies

1. To ensure that there is the broadest possible awareness of good health and safety practice throughout the Company, all staff should hold an in-date certificate in Basic Health and
    Safety at Work. For new members of staff, booking of the course is incorporated into the Company’s staff induction system.
2. Those members of staff who undertake first aid duties will hold a First Aid at Work certificate or an Emergency Aid in the Workplace certificate. All certificates will be renewed     
    every 3 years.
3. Employers must nominate a competent person to ensure the Health, Safety and Welfare of individual learners. Company representatives will record the name of the Employer’s
    designated H & S person on the HASPS Form.

The Working Environment

1. Ventilation:
The Company will ensure that adequate ventilation is provided in all workplaces. Where extraction Equipment is installed it must be maintained in a serviceable condition and records maintained. Company representatives must ensure that the Employer has adequate ventilation in the workplace.
2. Lighting:
The Company will ensure that there is suitable and sufficient lighting to enable people to work, move from place to place safely, and not experience eyestrain. Staff are responsible for reporting defective lighting and ensuring that it is rectified as soon as possible. Emergency lighting should be serviced annually. Company representatives must ensure that Employers have adequate lighting in their workplaces to ensure safe movement and work of clients. The H & S Checklist will be used to record the information.
3. Heating:
The Company will endeavour to maintain a temperature of at least 16 degrees Celsius at all its inside workplaces. Company representatives should identify the arrangements that Employers make to ensure that the premises are suitably heated for the type of work to be undertaken by learners. When a reasonable temperature cannot be maintained suitable PPE will be made available by the employer.
4. Washing and Sanitary Facilities:
The Company will provide sufficient washing and sanitary facilities as required by the Workplace (Health, Safety and Welfare) Regulation 1992. They will be cleaned daily and contain soap, towels or other suitable means of drying, and toilet paper. Company representatives will inspect Employers washing and sanitary facilities to ensure they are adequate for the number of people employed and ensure they are clean and hygienic.
5. Rectification of defects:
Defects of premises, plant or equipment must be reported to the Contracts Manager immediately. Priority will be given to the rectification of serious hazardous defects to Company plant or premises.
6. Smoking:
Smoking is not permitted inside company premises.

Equipment, Materials and Safety Systems of Work

a) Staff are responsible for ensuring that all tools and/or equipment used in their areas of responsibility are in a safe condition. All portable electrical equipment is to be tested
    annually and records kept by the administration section. All hand tools are to be inspected weekly. All other plant and equipment is inspected monthly or as required if necessary.
b) Company representatives should identify that an employer’s procedures will ensure that tools and equipment to be used by learners are in a safe condition and that a system for
     maintenance is in place. The HASPS Form will be used to record the information.
c) All employees are responsible for ensuring that all materials are stored in a safe manner and in accordance with any codes of practice or guidance notes available. Company
    representatives should observe the storage facilities and methods used by learner’s employers. These observations will be communicated to and discussed with the employer.
     Training for Learners
1. All training programmes run by Global Skills are to contain a health and safety element. Assessors are responsible for ensuring that, where appropriate, this training is also being
    provided and recorded by employers. Internal quality assurance are responsible for ensuring that details of all training materials to be issued by the Company to the learner meets      the standard required by the Company. A copy of such material is to be kept on file.
2. All learners joining a training programme will receive a period of induction training. Each will be issued with initial induction information and instruction to include:
(a) Learner Information & Induction Guide
(b) Booklet “Be Safe”.
3. The induction training to be recorded on the Learner Information & Induction Guide Checklist.
4. The learner will receive information and instruction, which will provide a broad base and specific occupational awareness of their Health and Safety responsibilities.

Accident Reporting and Investigation

1. All accidents occurring on Company premises will be recorded in the accident book. Should the accident/occurrence be considered reportable under RIDDOR 1995, the Operations
     Director will complete the Company accident report form and report the incident to the Director and the appropriate authorities.
2. Accidents to participants on training or work placement programmes contracted with the Skills Funding Agency which are reportable under RIDDOR must be reported to the
     relevant organisation and the Health and Safety Executive by the Operations Director.
3. Employers should record all accidents to Learners in their own accident book. Should the accident/occurrence be considered reportable the employer will be responsible for:
(a) notifying the enforcing authorities, i.e. H.S.E. or local authority
(b) notifying the appropriate Coordinator immediately of the accident The Operations Director will investigate the incident and report to the Director.

Emergency Procedures:

I. Fire Evacuation:
a) It is the responsibility of all members of staff to familiarise themselves with the Fire and Emergency Evacuation Procedure (FEEP). Instructions regarding evacuation drill in the
     event of fire are posted prominently in Company offices. Verbal instructions on the drill are to be given at the commencement of each training course. The procedure for the     
     emergency evacuation of people with disabilities is also detailed in the FEEP. The Fire Certificate and all relevant records are kept by the Director.
b) Where appropriate all fire alarms are to be tested weekly. In offices, fire drills take place at least twice every year. The fire alarm will be used to evacuate the premises in the case         of other emergencies. Fire alarm testing and fire drills are organized by the building management services personnel.

II. First Aid:
A First Aid Kit, together with an accident book, are kept at the Company premises. An appointed person shall be nominated at Company site and a record of qualified First Aiders maintained by the Operations Director and will be updated annually or as required. Company representatives will record on the HASPS Form, the first aid and emergency arrangements employers have in place.

III. Contractual Controls:
No learners will be registered with Global Skills until an Employer’s Agreement has been signed by the Company, and the employer is fully aware of their legal responsibilities to the
learner under the Health and all other applicable legislation.

IV. Vetting And Monitoring:
Visiting company representatives are responsible for ensuring that the standard of health and safety agreed with the employer is maintained. All monitoring reports should contain a reference to health and safety. Learners will be monitored at least once every 12 weeks when a review of health, safety and welfare and insurance policies at the employer’s premises is to be undertaken.

V. Prohibition:
Global Skills Director, on being notified, may order the immediate cessation of any activity on Company or employed learner’s workplace premises if the activity involves immediate risk of serious injury to Global Skills learners and/or staff. The prohibition notice will state the cause of the risk and its potential consequences, possible contravention of specified statutory provisions and recommendations for corrective action. A copy of the notice issued is given to the Director and a copy issued to the person responsible for the work or training area. The notice will stay in effect until the Director is satisfied that the corrective action specified has been completed.

Driving On Company Business

I. Introduction
The majority of staff will at some time or other drive, often in their own private car, on company business. For a number of people, for instance assessors, this time spent driving will form a significant part of their day, for others it might only be an occasional trip a year. Whatever the amount of use, however, it is of vital importance that all staff driving on company business adhere to company procedures in order to abide by current legislation and also to ensure that they, and other road users, are not exposed to unnecessary risk.

II. Documentation:
Staff that drive on company business in their own vehicle will need to supply copies of the following documentation to the Operations Director:
▪ Vehicle insurance policy
▪ Road Tax
▪ MOT certificate (if required)
▪ Driving License.
These details are to be supplied on the ‘Vehicles Used For Company Business: Declaration Form’. Staff that drive only company owned vehicles will only need to supply a copy of their driving license. Staff should supply copies of new documentation when they are renewed, for instance, annual insurance. Staff should also inform the company if penalty points are added to their driving license. Without valid documentation company mileage allowance will not be paid.

III. Mobile Phones:
Unless cars driven on company business are fitted with an installed mobile phone car kit then mobile phones should not be used whilst driving. To make calls staff should stop and park their vehicle safely before using their phone (never park on motorway slip roads or the hard shoulder). In order to take received calls staff should dial their answer phone on reaching their destination and return any outstanding messages.

IV. Taking a Break:
Whatever the circumstances, staff should not drive whilst feeling tired. In normal circumstances, most staff will not be required to drive for long distances, however, if they do it is most important that they take regular breaks. As a guideline, staff should not drive for more than two hours continuously without taking a break.

Work-Related Stress

Stress is the adverse reaction people have to excessive pressure which, in certain circumstances, can lead to mental and physical ill health. It is the responsibility of all Company
staff to ensure that neither they, nor any of their colleagues, are made ill by their work through stress. To this end line managers should constantly be alert to work pressure that could cause high and long-lasting levels of stress, who might be harmed by these pressures and also what could be done to prevent the potential harm. Staff are also encouraged to be alert to the symptoms of stress in their colleagues (for instance, changes in a person’s mood or behaviour, irritability, indecisiveness or absenteeism) and to discuss this with their line manager 

Lone Worker policy

1) Assessors who work remotely from the office on their own outside of office hours should act in line with Global Skills Health & Safety procedure to enhance their safety.
2) IQAs must be aware of assessors’ movements and their external weekly visits. To track this the Movement Sheet, recording a plan of visits, will be requested to be filled in and returned to the Lead IQA between Friday and Sunday of each week.
3) If Assessors, particularly assessing Health & Social Care, where late or night visits may be required to meet the Learners’ needs, the following must be undertaken to enhance your
▪ Weekly movement sheets of visits
▪ Assessor to text/email IQA when commencing visit stating name of learner and employer
▪ Assessor to text/email IQA when visit ended.
4) Assessors are not to conduct out-of-office hours’ visits to learner’s homes or a destination that Global Skills are unaware of.